Effective Date: May 9, 2025
At Maple Row Tax & Bookkeeping LLC, your privacy is important to us. We are committed to protecting your personal information and being transparent about how we collect, use, and safeguard it. Our operations are governed by applicable U.S. federal and Texas state data privacy regulations.
1. Who We Are
Maple Row Tax & Bookkeeping LLC is a remote tax and bookkeeping business. We operate entirely online and store client data in secure, cloud-based systems protected by encrypted firewalls and strong access controls.
2. Information We Collect
We collect only the information necessary to deliver our services. This may include:
• Full name, phone number, email address, and mailing address
• Social Security Number (SSN) or Taxpayer Identification Number (TIN)
• Financial documents (e.g., income statements, receipts, banking information)
• Any additional information relevant to completing your tax returns or bookkeeping
• Any other personal information you voluntarily provide during onboarding or consultations
3. Children Privacy
We do not knowingly collect personal information from children. If we become aware that we have collected such information, we shall delete it immediately.
4. How We Use Your Information
Your personal information is used solely to provide and support our professional services, including:
• Preparing and filing federal tax returns
• Bookkeeping and financial recordkeeping
• Communicating with you about your file or services
• Responding to questions, service inquiries, or file updates
• Contacting you in future tax years to offer continued service or reminders
We do not sell, rent, or share our personal data for marketing purposes. Your data shall not be used for analytics, profiling, or behavioral tracking.
5. Who Has Access
Access to your information is limited to:
• Authorized professionals working with Maple Row Tax & Bookkeeping LLC
• Individuals explicitly authorized by you in writing (e.g., spouse, guardian, or legal representative)
• Legal authorities, only when required by law (e.g., IRS audits or subpoenas)
6. How We Protect Your Information
Maple Row Tax & Bookkeeping maintains a Written Information Security Program (WISP) designed to safeguard sensitive data in accordance with applicable privacy and tax regulations. We implement administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. We comply with all applicable IRS data security standards, including IRS Publication 4557, and use:
• Encrypted client portals for document upload and communication
• Secure cloud-based storage systems with restricted access controls
• Role-based permissions to limit data access to authorized personnel only
• Multi-factor authentication and strong password management
• Endpoint security protections on business devices
• Regular software updates and security monitoring
For your protection, we do not collect or exchange sensitive tax documents through regular email.
We regularly review and update our security measures to align with evolving best practices in data protection.
If you have questions about our security practices, please contact us at:
📧Email: support@maplerowtax.com
📞Phone: 9035944987
7. Data Retention
Unless otherwise required, your records will be retained for a minimum of four (4) years and a maximum of seven (7) years in accordance with IRS and Texas law.
We retain your information only for as long as required by legal, contractual, or regulatory obligations.
After this period, we securely delete or anonymize your data following industry-standard best practices.
8. Use of Third-Party Services
We may use secure, IRS-compliant third-party service providers, such as tax preparation software, encrypted e-signature tools, and client portal platforms, solely to facilitate service delivery. All third-party services used meet rigorous data protection and confidentiality requirements.
9. Your Rights
You have the right to:
• Access your personal data
• Request corrections to inaccurate information
• Request your documentation to be physically mailed (e.g., to the IRS or to yourself)
• Withdraw your consent or request data deletion (subject to legal retention requirements)
To exercise any of your rights, contact us at:
📧Email: support@maplerowtax.com
📞Phone: 9035944987
*Please allow up to 10 business days to process data access, correction, or deletion requests.
10. Texas Privacy Compliance
As a Texas-based LLC, we comply with Texas Business and Commerce Code § 521.052, which requires businesses to protect sensitive personal information. We are committed to:
• Implementing reasonable procedures to prevent unauthorized access or disclosure
• Notifying affected individuals promptly in the event of a data breach involving sensitive data, in accordance with Texas law
11. Changes to This Policy
This Privacy Policy may be updated periodically to reflect changes in law, technology, or business practices. Any updates will be posted on our website with the revised “Effective Date” at the top of the page. We encourage you to review it regularly.
12. Your Consent
By using our website or engaging our services, you confirm that you have read and understood this Privacy Policy and consent to the data practices described herein.